Important Dates for Florida Trip
9/14/21 – Parent/Student Informational Night
9/24/21 - Permission Slip & $75.00 Non-Refundable Trip Deposit Due
10/20/21 – First Trip Payment Due ($475.00)
11/17/21 - Second Trip Payment Due ($475.00)
1/19/22 - Third Trip Payment Due ($475.00) + All Medical Forms (Waivers, Informed Consent, OTC Form etc.)
2/16/22 – Final Trip Payment Due ($400.00)*
*The necessary payments will be adjusted to reflect and account for student fundraising*
3/9/22 - Final Trip Parent & Student Meeting - Expectations + Meet the nurse (Delinquent or changed paperwork due)
3/30/22 – Bag Drop off + Medication Drop off
9/24/21 - Permission Slip & $75.00 Non-Refundable Trip Deposit Due
10/20/21 – First Trip Payment Due ($475.00)
11/17/21 - Second Trip Payment Due ($475.00)
1/19/22 - Third Trip Payment Due ($475.00) + All Medical Forms (Waivers, Informed Consent, OTC Form etc.)
2/16/22 – Final Trip Payment Due ($400.00)*
*The necessary payments will be adjusted to reflect and account for student fundraising*
3/9/22 - Final Trip Parent & Student Meeting - Expectations + Meet the nurse (Delinquent or changed paperwork due)
3/30/22 – Bag Drop off + Medication Drop off
Frequently Asked Questions:
Question: Is the fundraising credit applied per individual sales vs distributing across the entire group?
Answer: The fundraising is applied to individual student accounts and not across the entire group. Whatever money your child raises goes toward paying down their account.
Question: What ID does my child need to fly?
Answer: Child under 18 do not need any form of ID when traveling with the group. However, students over 18 and students that have a drivers license should bring it with them.
Question: Who should payment checks be made out to?
Answer: All checks should be made out to Mendon-Upton Music Boosters
Question: How many bags can I take?
Answer: All students will be allowed 1 suitcase and 1 carry-on. In most cases students with larger instruments will check the instrument as a second bag.
Question: Will I get to chose my room mates?
Answer: Students will request room mates and Mr. Harding and Ms. Simmonds will do their best to accommodate the request, but their are no guarantees.
Question: What will be done to accommodate food allergies?
Answer: Students food allergies will be taken into account during the trip and arrangements made with Disney.
Answer: The fundraising is applied to individual student accounts and not across the entire group. Whatever money your child raises goes toward paying down their account.
Question: What ID does my child need to fly?
Answer: Child under 18 do not need any form of ID when traveling with the group. However, students over 18 and students that have a drivers license should bring it with them.
Question: Who should payment checks be made out to?
Answer: All checks should be made out to Mendon-Upton Music Boosters
Question: How many bags can I take?
Answer: All students will be allowed 1 suitcase and 1 carry-on. In most cases students with larger instruments will check the instrument as a second bag.
Question: Will I get to chose my room mates?
Answer: Students will request room mates and Mr. Harding and Ms. Simmonds will do their best to accommodate the request, but their are no guarantees.
Question: What will be done to accommodate food allergies?
Answer: Students food allergies will be taken into account during the trip and arrangements made with Disney.
COVID Questions:
When and how will a decision be made by the district if the trip is definitely taking place?
The district will continue to look at data about COVID-19 positive cases at Nipmuc and in our communities, as well as Florida. Additionally, we will continue to review the recommendations by the local boards of health, Department of Public Health, and the CDC. The district will keep in mind the refund dates for each vendor when making their decision.
If the school decides to go but we personally don’t feel comfortable at that time with the COVID situation would we get a refund?
This would depend on when the decision was made to not participate in the trip. If we are beyond certain dates, some items become non-refundable. It will be important to familiarize yourself with the timeline, refund policies, and travel insurance details once these are established.
If enough students decide not to attend the trip, will it get cancelled?
In order to keep the pricing ‘affordable’ we try to maintain certain numbers of students. Should those numbers change drastically enough prior to the December cutoff, we may need to cancel the trip for everyone.
What health and safety guidelines will be followed while on the trip?
Students and chaperones will be expected to follow the health and safety guidelines currently in place at school at the time of travel as well as the guidelines of all vendors and facilities that will be used on the trip. All students will be required to wear masks while traveling in the airport, on the plane and in the coach buses. As of August 30, 2021, Disney requires that students wear a mask any time they are indoors while at the park and will not need a mask for outdoor activities. Should local or national health guidelines change prior to the trip, we will consider adjusting the masking expectations of students accordingly.
Will students be required to provide a proof of a negative COVID test prior to leaving for the trip?
This would also be a district-level decision and has not yet been determined.
What would happen if my child tested positive for COVID-19 while in Florida?
If a student develops symptoms during the trip and tests positive for COVID-19, they would need to be isolated. Parents would be notified immediately and would need to make arrangements, at their expense, to travel to Florida in order to care for their child until they are able to travel.
Will masks be required in hotel rooms?
No, students staying together will not be required to wear masks, as a result, students will not be allowed into another hotel room that is not their own for contact tracing purposes.
Should proof of vaccination not be required, is there a way to guarantee/request that my child rooms with others that are also COVID-19 vaccinated?
We try to accommodate all rooming requests, so if your child chose to room with three other students that they know are vaccinated that should work; we will not assign rooms based on vaccination.
What will happen during meal times?
Students will be encouraged to maintain physical distance as best they can when sitting for meals, by either eating with their roommates, limiting the number of people allowed at a given table or eating outside.
The district will continue to look at data about COVID-19 positive cases at Nipmuc and in our communities, as well as Florida. Additionally, we will continue to review the recommendations by the local boards of health, Department of Public Health, and the CDC. The district will keep in mind the refund dates for each vendor when making their decision.
If the school decides to go but we personally don’t feel comfortable at that time with the COVID situation would we get a refund?
This would depend on when the decision was made to not participate in the trip. If we are beyond certain dates, some items become non-refundable. It will be important to familiarize yourself with the timeline, refund policies, and travel insurance details once these are established.
If enough students decide not to attend the trip, will it get cancelled?
In order to keep the pricing ‘affordable’ we try to maintain certain numbers of students. Should those numbers change drastically enough prior to the December cutoff, we may need to cancel the trip for everyone.
What health and safety guidelines will be followed while on the trip?
Students and chaperones will be expected to follow the health and safety guidelines currently in place at school at the time of travel as well as the guidelines of all vendors and facilities that will be used on the trip. All students will be required to wear masks while traveling in the airport, on the plane and in the coach buses. As of August 30, 2021, Disney requires that students wear a mask any time they are indoors while at the park and will not need a mask for outdoor activities. Should local or national health guidelines change prior to the trip, we will consider adjusting the masking expectations of students accordingly.
Will students be required to provide a proof of a negative COVID test prior to leaving for the trip?
This would also be a district-level decision and has not yet been determined.
What would happen if my child tested positive for COVID-19 while in Florida?
If a student develops symptoms during the trip and tests positive for COVID-19, they would need to be isolated. Parents would be notified immediately and would need to make arrangements, at their expense, to travel to Florida in order to care for their child until they are able to travel.
Will masks be required in hotel rooms?
No, students staying together will not be required to wear masks, as a result, students will not be allowed into another hotel room that is not their own for contact tracing purposes.
Should proof of vaccination not be required, is there a way to guarantee/request that my child rooms with others that are also COVID-19 vaccinated?
We try to accommodate all rooming requests, so if your child chose to room with three other students that they know are vaccinated that should work; we will not assign rooms based on vaccination.
What will happen during meal times?
Students will be encouraged to maintain physical distance as best they can when sitting for meals, by either eating with their roommates, limiting the number of people allowed at a given table or eating outside.